LedgerGrid runs reimbursements, vendor invoices and pre-approvals through a timestamped approval chain. Everyone knows whose desk it is on, and exactly how long it has been sitting there.
A reimbursement gets emailed to a manager, forwarded to finance, lost in an inbox, re-sent, and eventually paid — sometimes three months later. Nobody can say where it stalled or whose turn it was.
“I thought you approved it.” Requests fall between desks because no step has a name on it.
Without a clock on each hand-off, a 90-day cycle looks exactly like a 3-day one.
When it finally pays, there is no record of who signed off, when, or for how much.
Someone paid out of pocket. Receipts go in, approvers sign off, the money comes back — with the whole trail attached.
Pay a vendor directly. An agent proposes, admins validate, and the accountant pays ahead — no personal money in the middle.
Get a budget blessed before a cent is spent. Line-item the plan, collect the yes, then convert it to the real thing later.
Receipts or an invoice, a category, an amount — or a line-item budget for a pre-approval.
Each approver you configured signs off in turn. They can approve, decline, or trim the amount.
Only once the chain is clear. The agent is notified the moment the money moves.
Every request, every approval, every payout rolls up into a live dashboard. Here is what an admin sees the moment they sign in.
Director, then VP, then the accountant — in the order you set. No one pays until every name has cleared.
Every submit, approval, note and payment is stamped with who and when. The audit trail writes itself.
Average days to pay, approval rate, what is stuck and where. The 30-to-90-day black box, finally on a chart.
Install it to the home screen, snap a receipt, attach several files at once. Submitting takes twenty seconds.
In-app notifications tell the next approver it is their turn, and tell the agent the moment they are paid.
One-click CSV for the books, and a clean wall between each company on the platform.
Cycle time, approval rate, what is owed and what is stuck — for one company or across all of them.
Reimbursements, vendor invoices and pre-approvals — one accountable ledger.